Board Meeting Structure
Board meetings differ in their structure dependent on the composition and function of each board. Certain meetings are formal and adhere to strict guidelines for procedures in parliamentary meetings (Call to Motions by Members, Orders and Motions by Members, etc.). Certain meetings are more informal and may be held anywhere, such as the CEO’s residence or a restaurant. Whatever the venue the board meeting must have a few fundamental elements.
The director who is the presiding officer should begin a new board meeting by addressing any logistical issues (date, time and location of the meeting, meeting link or videoconference, etc.). This is the perfect time to make any special announcements or to give kudos, praise, or shout-outs.
Once all the logistics have been taken care of Then, he’ll discuss any concerns or issues regarding the recent performance of the company. The C-suite as well as other managers, can share their thoughts and opinions about the past performance and future strategy. It is crucial that the board creates unified strategies to assist the organization expand across all departments and increase their market reach.
The board should then focus its efforts on creating specific items that each chief executive officer will be able to communicate to the department in which they work. It can be something as easy as improving the sales procedure, or as difficult as establishing a brand new protocol for client onboarding. The board should also determine key performance indicators (KPI) to measure success against. The board will vote on any decision that needs to be considered. Once the votes have been tallied, a board can make a decision that was not ratified by a majority, or restart it.