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How to Open a Board Meeting

The board chair should note that the board meets to discuss business. This simple declaration establishes the meeting as official and allows the board chair to discuss agenda items in a timely fashion.

The chair of the board will confirm that there http://electronicboardportal.net/what-do-you-say-to-open-a-board-meeting is a quorum present prior to discussing any agenda item. This is accomplished by calling out the names of all present and ensuring the board has enough members to conduct official business.

Distractions caused by discussions topics can consume time and distract you from the most important issues. A “parking lot” at the end of your agenda where the group agrees to set aside various topics for discussion at a later date can reduce the risk. Keep your word to return to the parking lot to decide whether the topic needs to be further investigated, added to the agenda of the board or delegated.

Once the board has established a quorum and begun discussion, it should hear any committee reports that were circulated prior to the meeting. The board then should discuss the issues and decide on how to proceed. This may require a vote or simply asking members to express their opinions on a specific item. It is important to keep track of all discussions and actions in the board’s minutes. Utilizing a tool such as Boardable’s Minutes Maker ensures that your board meeting minutes are organized, thorough, and easy to read by both attendees and non-attendees.

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