What Is a Virtual Data Room?
Virtual data rooms (VDRs) are online storage facilities that allow secure exchange of digital documents. VDRs are cloud-based storage that is paired with security to allow users to access shared information via any internet-connected device at any time. VDRs allow companies to share data more easily and securely when compared to physical data rooms or other sharing methods.
Modern virtual data rooms offer many security options for documents, which allow granular control on who can view, print or save a file. It should also have a search functionality that can find information in various documents and files – such as PDFs – and give intelligent results. It should also come with document processing capabilities that convert handwritten or typed text, paper-based documents as well as text saved as images into a digitally understood format. It should be able to monitor and record user activity down to the page-level, giving a complete audit for compliance or in the event of disputes.
Because a large portion of users will be unfamiliar with check this the platform, it’s vital that the VDR provider provides a comprehensive user onboarding and training sessions. This could be accomplished by online video tutorials, webinars or other interactive training sessions. A VDR should also be able to integrate seamlessly with popular productivity software like tools for managing projects such as communication platforms, communication platforms, and software for editing documents. This will allow for better navigation and more efficient collaboration. It should also be equipped with advanced mobile and cross-platform compatibility to allow users to work remotely.