What to Look for in an Effective Online Meeting Platform
A well-organized online platform for meetings is crucial for an efficient, smooth meeting experience. The platform should have features that allow participants to work effectively as well as record ideas and tasks, and share them with remote teams. It should also include tools for taking notes in real-time, sharing a whiteboard and creating Kanban boards and mind maps to illustrate the progress of a project. It is also essential to consider the ability to schedule ahead of time, as well as the reliability and availability of the platform.
The most well-known video conference platforms include Skype, Zoom, Webex, and Google Hangouts. Google Hangouts, a free tool, provides instant messaging, video calling for up to ten people and collaborative document sharing. It can be used for group meetings, video conference, and webinars. It works with other Google applications and services and offers HD video streaming including screen sharing, cloud recordings breakout rooms, and much more. The interface is easy to use, but can be prone audio and visual display problems delay in buffering and dropped calls.
Other features you should look for in an effective online meeting platform include the capability to create and manage a meeting agenda, and to add participants. Some platforms allow you to drag and drop files directly into your virtual room. This is great for UX designers who are able to use their wireframing tools in the same virtual room, or software engineers that can share a link to a code repository or a brand new feature. It is also recommended to look for an application that allows you to easily access documents, applications, and websites. Having this ability will allow your team members to quickly access screenshots, project notes from previous meetings, or from their bug tracker without leaving the meeting.